Start with the evidence
Label estimates clearly and record their assumptions. Keep confirmed invoices, receipts or agreements in separate fields so the reader can tell which figures have evidence behind them.
Work through the example
A project expected USD200 of printing, while the confirmed receipt is USD180. The USD20 difference compares a plan with a source record; it does not mean a USD20 refund occurred.
Make the next step clear
Update the working view without erasing the original estimate if the comparison matters. Explain the change in terms of its sources rather than turning a planning variance into a fictional transaction.
Keep the source context
These guides are practical organizational examples for service and project teams. They do not promise a particular time-tracking, approval or project-management feature in Doviria. Use the tools and controls actually available to your team.