Start with the evidence
Name the question and identify the person who can supply the missing fact or decision. Distinguish someone who is informed from someone responsible for the next action.
Work through the example
A receipt needs its project reference. The purchaser can supply that context, while the reviewer needs the answer later. Assigning the question to everyone leaves responsibility unclear.
Make the next step clear
Record the owner and a sensible follow-up point in the working list. If ownership changes, make that change explicit so the task does not disappear between two people’s assumptions.
Keep the source context
A handoff should state the task, evidence, current status and next owner. These are working practices rather than claims about specific permission, approval or collaboration features in Doviria. Use the actual controls available in your workspace.